Fill out 941 (Employer's Quarterly Federal Tax Return) online
Form 941 is filed quarterly by employers to report income taxes withheld from employee wages, as well as the employer and employee shares of Social Security and Medicare taxes (FICA). It is one of the most commonly filed employment tax forms.
How to fill out 941 (Employer's Quarterly Federal Tax Return)
Enter employer and quarter information
Fill in your EIN, name, address, and check the box for the quarter being reported (Q1, Q2, Q3, or Q4).
Report wages and tips
Enter the number of employees (line 1), total wages paid (line 2), and federal income tax withheld (line 3). Report taxable Social Security and Medicare wages on lines 5a-5d.
Calculate total taxes
Add federal income tax withheld to the employee and employer shares of Social Security and Medicare taxes. The form calculates the total tax liability for the quarter.
Report deposits and sign
Enter total federal tax deposits made for the quarter on line 13. Calculate any balance due or overpayment. Complete the deposit schedule (Part 3) and sign the form.
About 941 (Employer's Quarterly Federal Tax Return)
Who needs this form
Most employers who pay wages to employees. This includes businesses of all sizes that withhold federal income tax, Social Security tax, or Medicare tax from employee paychecks. Seasonal employers and household employers may use different forms.
Where to submit
File quarterly by the deadline listed in the latest official Form 941 instructions (typically the last day of the month after quarter end). File electronically or mail to the IRS address in the instructions.
Source and content freshness
- Reviewed: 2026-02-16
- Check the latest official form instructions for the filing year that applies to you.
- Filing deadlines may shift for weekends and holidays. Verify due dates with official instructions.
Common mistakes to avoid
- Not reconciling quarterly totals with annual W-2 amounts
- Missing quarterly filing deadlines
- Incorrectly calculating the employer share of FICA taxes
- Not making timely federal tax deposits (semi-weekly or monthly)
Frequently asked questions
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How often do I need to make tax deposits?
The deposit schedule depends on your total tax liability. Monthly depositors (liability under $50,000 in the lookback period) deposit by the 15th of the following month. Semi-weekly depositors (liability of $50,000 or more) deposit within a few days of each payday. If total liability is under $2,500 for the quarter, you can pay with the return.
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