Collect rental applications online. Keep applicant data in your own storage.
What changes when your forms go online
Try it as an applicant
Fill in Northstar's rental application and press Submit document: it's exactly what your applicants get, no app or account. Northstar is fictional, so use sample data.
How it works
Share the application
Send one link by email or text, post it on your listing site, or embed the form in your tenant portal.
Applicants fill and sign
Applicants, tenants, buyers, or sellers open it in any browser, on their phone or laptop. No app and no account.
Get it back, ready to review
Every completed application lands in your dashboard and your team gets an email. Download it or export it to Excel.
Real estate paperwork you can move online
Rental applications
Applicants enter SSNs, income, and references in the browser. The completed application lands in your storage and notifies your screening workflow by webhook.
Leases and renewals
Tenants review, fill, and sign leases and renewals without printing, installing software, or creating an account.
Move-in checklists and repair addenda
Tenants and inspectors complete move-in and move-out checklists and repair addenda, then submit them straight to your team.
Lease disclosures
Tenants acknowledge lead-based paint and other required disclosures with a signature, stored alongside the lease.
Guarantor and co-signer forms
Guarantors complete and sign their own form from a separate link, so an application no longer waits on a scanned page.
Maintenance requests
Tenants report repairs through a service request form; each request lands in your dashboard and notifies your maintenance system by webhook.
Is SimplePDF right for your rental business?
Strong fit if you answer yes to most of these:
- You collect rental applications, leases, or disclosures as PDFs today.
- Applicants send back scans or phone photos of printed forms.
- Applications carry SSNs and financial details you want kept in your own storage.
- You want each submission to reach your property management or screening system automatically.
- You run a proptech product or tenant portal and want forms inside it, not on a third-party site.
What this costs
Collect forms with email alerts: Basic, $99/month.
Your own storage (S3 or Azure Blob Storage) and your branding: Pro, $349/month.
Add SharePoint and API access: Premium, $899/month.
Privacy-first by design
While a form is filled in, applicant SSNs, financial details, property information, and personal data stay on the person's device and are never sent to SimplePDF. When they submit, with Bring Your Own Storage (S3, Azure Blob Storage, and SharePoint) the completed file goes straight to your own storage, instead of ours.
What we do
- Editing happens on the device, never on our servers
- On submit, files can go straight to your own storage
- Bring Your Own Storage (S3, Azure Blob Storage, and SharePoint)
What this means for your business
- Applicant and client PII stays on the device while the form is filled in; with Bring Your Own Storage, submissions land in storage you control
- With Bring Your Own Storage, rental applications and the SSNs on them land in your own storage, not a shared vendor's (if you turn on submission names, name them from a non-sensitive field)
- Full control over where signed contracts and applications are stored
For proptech platforms, property managers, and brokerages
Embed SimplePDF in your tenant portal, listing site, or transaction management tool. Applicants and clients fill and sign PDFs without leaving your product, and submissions reach your backend through webhooks.
- Embed with an iframe, a script tag, or the SDK in any web application
- White-label the editor with your brand
- Webhooks to route completed forms to your property or transaction management system
import { EmbedPDF } from '@simplepdf/react-embed-pdf';
export function Document() {
return (
<EmbedPDF
mode="inline"
style={{ width: 900, height: 800 }}
companyIdentifier="northstar"
document={{ url: 'https://cdn.simplepdf.com/simple-pdf/assets/forms/fw9.pdf' }}
/>
);
}// <div id="editor" style="height: 100vh"></div>
import { createEmbed } from '@simplepdf/embed';
const embed = createEmbed({
// a CSS selector, or the HTMLElement itself
target: '#editor',
companyIdentifier: 'northstar',
document: { url: 'https://cdn.simplepdf.com/simple-pdf/assets/forms/fw9.pdf' },
});<!-- every link to a PDF on the page opens in your editor -->
<script
src="https://unpkg.com/@simplepdf/web-embed-pdf"
companyIdentifier="northstar"
defer
></script>
<a href="https://cdn.simplepdf.com/simple-pdf/assets/forms/fw9.pdf">
Fill the W-9
</a><!-- your branded editor, no JavaScript needed -->
<iframe
src="https://northstar.simplepdf.com/editor?open=https://cdn.simplepdf.com/simple-pdf/assets/forms/fw9.pdf"
width="100%"
height="800"
frameborder="0"
></iframe>// expose the live editor as client-side tools
import { useEmbedTools } from '@simplepdf/react-embed-pdf/ai-sdk';
const tools = useEmbedTools(embedRef);
// the model's tool calls execute against the open document
// live example: the model driving the open editor at https://copilot.simplepdf.com