The PDF editor that keeps employee data where it belongs
New hires fill W-4s, I-9s, and onboarding forms directly in the browser. SimplePDF processes everything client-side - no server uploads, no PII exposure, no installs.
Trusted by 100,000+ users
The onboarding paperwork problem
Common HR PDF workflows
W-4 & tax withholding forms
New employees fill out W-4 forms directly in the browser. No printing, no scanning, no emailing SSNs as attachments.
I-9 employment verification
Complete I-9 forms digitally with proper signatures and dates, ready for employer verification on day one.
Direct deposit authorization
Employees securely enter bank routing and account numbers in a form that never leaves their device.
Employee handbook acknowledgment
Distribute your handbook as a PDF. Employees review, sign, and submit - all without creating an account.
Benefits enrollment forms
Open enrollment PDFs filled and signed in the browser, reducing HR admin time during enrollment periods.
NDAs & confidentiality agreements
New hires review and sign NDAs on any device. Completed documents go directly to your storage via webhooks.
Privacy-first by design
SimplePDF processes documents entirely in the browser. Employee PII - Social Security numbers, bank details, addresses - never transits via our servers. Even storage uploads go directly from the client to the target using presigned URLs.
What we do
- Client-side PDF processing (documents never leave the browser)
- Direct-to-storage uploads via presigned URLs (no server transit)
- Bring Your Own Storage (S3, Azure Blob)
What this means for your organization
- Zero PII exposure - employee data never touches SimplePDF's servers
- No data processing agreement complications
- Full control over where employee documents are stored
How it works
Share the form
Upload your onboarding PDFs to SimplePDF's portal and share a link with new hires - or embed the editor directly in your HR platform.
Employee fills the form
New hires open the form in their browser. No software to install, no accounts required. Works on any device.
Receive the completed document
Get the filled PDF via webhook, email notification, or directly in your storage bucket. Ready for HR review.
For HR platforms and onboarding software
Embed SimplePDF directly into your HR application. Employees fill and sign onboarding PDFs without leaving your platform.
<iframe src="https://yourcompany.simplepdf.com/editor?open=YOUR_PDF_URL" />Learn more about the embed options
Trusted by 100 000+ people worldwide
“INCREDIBLY helpful and simple interface, thank you so much.”
“THANK YOU FOR MAKING THIS TOOL HOLY COW.”
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“Fantastic and simple to use.”
“It has helped me a lot, and is quicker than most other sites.”
“Bookmarking your site for future use.”
Try it now
Go ahead - fill it out, sign it, download it. No account needed. Nothing leaves your browser.
Frequently asked questions
Does SimplePDF process employee PII on its servers?
No. SimplePDF processes all PDFs directly in your browser. Documents containing Social Security numbers, bank details, and personal information are never sent to SimplePDF's servers, on any plan.
Can I embed SimplePDF into my HR platform?
Yes. SimplePDF can be embedded as an iframe or integrated via our React, vanilla JS, or web component packages. Documents stay in the browser, and completed PDFs can be sent to your backend via webhooks. Learn more about our embed options.
Does SimplePDF support W-4, I-9, and other standard onboarding forms?
Yes. Any PDF form works with SimplePDF, including W-4, I-9, W-9, direct deposit forms, and state-specific tax withholding forms.
Can multiple employees fill out forms simultaneously?
Yes. Each employee fills their form independently in their own browser session. There's no limit on concurrent users.
Where are completed documents stored?
All PDF editing happens in the browser. When saving completed documents, the client uploads directly to the target storage using presigned URLs. You can use Bring Your Own Storage (S3, Azure Blob) to keep documents within your own infrastructure.
Do employees need to create an account?
No. The free tier requires no account. Employees simply open the link and start filling.
Statistics sourced from: Harvard Business Review on early turnover rates; Gallup (2024) on onboarding program focus; SHRM on HR processing time per new hire. SimplePDF processes documents in the user's browser and never stores employee data on its servers.